Retreat organizers

You lead the retreat. We plan everything else.

Yoga and Pilates instructors, surf instructors, wellness experts, studio owners and other group leaders: bring your expertise, and let us coordinate the venue, accommodations and travel details. We’ll build a plan around your group, so you can focus on the experience you want to create.

What we take off your plate

You stay the face of your retreat. Behind the scenes, this is what we handle:

The venue or resort

We search 600,000+ hotels, resorts and villas for a property that fits your group size, budget and vibe — and negotiate the group block so your attendees get consistent rates and rooms near each other.

Getting everyone there

Group airfare guidance, airport transfers, and ground logistics for the whole group, including the tricky arrivals that always show up on retreats.

Payment plans for your attendees, when available

Where the resort or venue allows it, deposits and installment payments let attendees commit early without paying everything at once, and we track who has paid what in one place. Terms depend on the property and your dates, so we confirm what each supplier supports before you collect money.

Travel insurance

Optional trip protection for every attendee, so a canceled flight or a sprained ankle on day two doesn't become your problem to referee.

The itinerary, on paper

Your schedule, transfers, inclusions and free time laid out in a clean document your attendees actually read — branded and ready to send.

Answers while you teach

Flight changes, room questions, arrival hiccups — you stay in your flow, and the logistics questions come to us instead of to you.

How it works

1. You reach out with your retreat idea — destination, rough dates, group size and what the experience should feel like.
2. We speak directly with the vendors and properties about available space, dates and logistics, then put together a plan and price for your group.
3. You review the plan and approve it. We set up the group block, payments and booking details.
4. Your attendees book through us, you show up and lead, and we handle the logistics end to end.

Because retreat planning is custom work — sourcing available space, talking through logistics with each vendor and building a plan around your group — the agency may charge an additional planning fee for these services. If a fee applies, you hear what it is and what it covers before you commit to anything.

Your expertise. Their experience. Our planning.

Whether you teach yoga, Pilates or surfing, guide wellness experiences, own a studio or lead another kind of group retreat, you’re welcome here. Share your destination, rough dates, group size and what the week should feel like. We’ll come back with venue options and numbers — no pressure and no cost to start the conversation.

Email us about your retreat

Please put “Retreat planning partnership” in the subject line so it lands in the right place.

Running a yoga, wellness or surf retreat already?

If you have retreats on the calendar right now, we can step in for the next one — same way. You keep full ownership of your brand and your teaching. We’re the planning arm behind it, and your attendees book through us so every detail lives in one place.

Planning a retreat outside the United States?

If you’re charging a fee for your retreat rather than volunteering your services, many countries treat teaching, leading or hosting sessions as work — and that can require a work permit, business visa or other authorization for the length of your stay. Before you confirm dates or collect deposits, please contact an attorney who handles international business or travel law — the practice that covers working abroad for pay, not sightseeing — about the permits or visas that may be required where you’re going. We’re travel advisors, not attorneys of any kind, and we can’t advise on visa or work-permit eligibility. We handle the travel, venue and logistics side; that legal question belongs with your own counsel.

Previously planned retreats: contact us directly to discuss our feature fee and commission or fee-sharing arrangement. Paid features and cross-promotion do not guarantee customers, inquiries or bookings. We ask you to share a link to your retreat’s page on our site through your website and social media, and we can share your approved information and links in return. Listings are published only after we confirm booking takeover, agree terms and approve the retreat.

A note on outreach: invited, staff-approved sponsorships are welcome. We don’t accept unsolicited sales pitches or spam — those emails are deleted unread. Genuine retreat organizers are welcome to reach out about having us handle their retreat planning. Travelers attending someone else’s retreat: start a quote and we’ll handle your piece of it.